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Projector & Screen Hire at Fairmont Windsor Park (Case Study)

Conference room setup with rows of chairs facing a large screen, featuring elegant chandeliers and floral-patterned walls.
185" fast‑fold screen and 7,000‑lumen projector in the grand ballroom

Bring crystal‑clear visuals to premium hotel venues with AVE Services. Below is a  case study of our recent projector and screen hire at Fairmont Windsor Park for a large meeting in one of the grand ballrooms.

Overview

Fairmont Windsor Park logo embroidered on dark fabric, suitable for a conference or corporate event backdrop.

Why this setup works at Fairmont Windsor Park

The grand ballroom benefits from generous ceiling height and flexible floor plans. Our 185‑inch fast‑fold projection screen provides a wide, high‑impact display that remains visible for delegates seated towards the back of the room. Paired with a 7,000‑lumen projector, the image remains bright and punchy under typical conference lighting conditions.

Key advantages

  • Large‑format screen ideal for ballrooms and expansive meeting suites

  • 7,000 lumens for bright, readable slides and videos

  • Fast‑fold system for quick build times and tidy sightlines

  • Professional cabling and discreet projector placement

Project details

  • Audience size: Large meeting (the ballroom in theatre or cabaret layout)

  • Content types: Presentations, brand visuals, meeting slides, live laptop feed

  • Additional support: Signal distribution and switching as required; liaison with hotel event team

Epson projector setup for a corporate conference, displaying a menu screen on a decorated venue wall.

Serving Fairmont Windsor Park and the local area

We regularly support events at hotels and venues across Englefield Green, Windsor, Egham, Ascot, Sunningdale, Virginia Water, Staines‑upon‑Thames and surrounding areas. If you’re searching for:

  • Projector hire Fairmont Windsor Park

  • Screen hire Fairmont Windsor Park

  • AV hire Windsor / Egham / Ascot

—our local team can help with fast quotes and reliable on‑site support.

What’s included with our projector & screen hire

  • Pre‑event advice on the right screen size and projector brightness for your room and delegate numbers

  • Delivery and professional installation

  • On‑site testing with your laptop or media source

  • Tidy cabling and safety management

  • Derig and collection after your event

Projector setup on stage for a corporate conference, featuring HDMI input menu. Staging equipment and AV case visible nearby.

Recommended add‑ons

  • Comfort monitor for speakers

  • Wireless presenter/clicker

  • Laptop hire

  • PA system with microphones (lapel/handheld/lectern)

  • Stage lighting wash

Frequently asked questions (Fairmont Windsor Park)

Yes. We coordinate with the hotel events team to schedule load‑in/out and room turns efficiently.

For standard conference lighting, 7,000 lumens paired with our 185″ screen provides strong readability. For very bright ambient light or wider seating plans, we can recommend higher‑brightness options or dual‑screen layouts.

Yes. A technician can remain on site for peace of mind, operate switching, and handle live changes.

HDMI as standard, with adapters for USB‑C/DisplayPort available on request.

Can we help with your next idea? Don’t hesitate to reach out to our team to discuss your needs and find the best solution for you.